The Social Sciences

Year: 2008
Volume: 3
Issue: 3
Page No. 249 - 255

Management of Files in a Nigerian Polytechnic Registry: The Polytechnic, Ibadan, Nigeria as a Case Study

Authors : A. Ayankola Ibrahim and A. Oyeboade Samuel

Abstract: This research discussed the procedure of files management at the registry of the Polytechnic, Ibadan. The data, thus, collected were mainly through questionnaire, observation and interview due to the peculiarity of the study. The questionnaire was personally administered on 180 personnel that comprised the entire workforce in the registry, out of which 152 personnel responded. This invariably gave a response of 84.4% and the coefficient of reliability of the instrument used was 0.72. This research revealed that various categories of files were created and kept by the registry. Such files are those pertaining to the institutionís characteristics such as; policy, personnel, fiscal, students, payroll, etc which were mainly filed through numeric, chronological, alphabetical, functional and subject order. The methods of retrieving files and storage facilities put in place were also examined and forms of modern technological equipment used by the registry were also examined. The study further revealed that there were no qualified files managers saddled with the responsibility of managing files in the institution and based on these, the study gave some recommendations that included the recruitments of competent hands, installation of preservation method, periodic fumigation of files to prevent infections, etc.

How to cite this article:

A. Ayankola Ibrahim and A. Oyeboade Samuel , 2008. Management of Files in a Nigerian Polytechnic Registry: The Polytechnic, Ibadan, Nigeria as a Case Study. The Social Sciences, 3: 249-255.

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